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Privacy Policy

Thank you for visiting and your interest in our website. This Privacy Policy will inform you about the treatment of your personal data when using our website. Personal information is any data with which you could be personally identified. Detailed information on the subject of data protection can be found in our privacy policy found below.

For security reasons and to protect transmissions of personal data and other confidential contents (e.g., orders or requests for the controller), this website uses SSL and TLS encryptions. You may recognize encrypted connections by the character sequence “https://” and the lock symbol on the address bar.

The controller for data processing on this website in the sense of the General Data Protection Regulation (GDPR) is the Kolping Hotel am Römerturm GmbH. The personal data processing controller is the natural or legal person who individually or jointly decides about the purposes and means for processing personal data. 

Controller for data processing

Kolpinghaus Messehotel GmbH
General Manager: Andreas Wörner
Theodor-Hürth-Straße 2-4
50679 Köln
Telephone: +49 (0) 221 880 447 10
Email: info@messehotel-deutz.de

Data protection officer

Michaela Henle
Datenschutzbeauftragte Bundessekretariat
Kolpingwerk Deutschland
Sankt-Apern-Straße 32
50667 Köln
Email: datenschutz-bundessekretariat@kolping.de

General information on data processing

Scope of the processing of personal data

Fundamentally we collect and use the personal data of our users only insofar as this is required for the provision of a fully functional website and for our contents and services. The collection and use of the personal data of our users is carried out on a regular basis but only following the consent of the user. An exception applies in cases where prior consent cannot be obtained for specific reasons and the processing of the data is permitted by statutory provisions.

Legal basis for the processing of personal data

Insofar as we obtain the consent of the person affected for the processing of personal data, Art. 6 para. 1a of the EU General Data Protection Regulation (GDPR) serves as a legal basis for the processing of said personal data.

In the case of the processing of the personal data that is required for the fulfilment of a contract, the contracting party of which is the affected person, Art 6 para. 1b GDPR serves as the legal basis. This also applies for processing procedures that are required for the execution of pre-contractual measures.

Insofar as the processing of personal data is required for the fulfilment of a legal obligation to which our company is subject, Art 6 para. 1c GDPR serves as the legal basis.

In the event that the vital interests of the affected person or another natural person make the processing of the personal data necessary, Art 6 para. 1d GDPR serves as the legal basis.

If processing is required in order to maintain a justified interest of our company or a third party and if the interests, basic rights and basic freedoms of the affected person do not take precedence over the aforementioned interest, Art 6 para. 1f GDPR serves as the legal basis for the processing.

Data deletion and duration of storage

The personal data of the person affected is deleted or blocked as soon as the reason for the data to be stored is no longer valid. However, they can continue to be stored if this is provided for in the European or national legislature, or in specific rules, directives or other provisions of European Union law to which the responsible person is subject. The blocking or deletion of the data is also carried out if the storage date prescribed by the aforementioned norms expires, unless there is a requirement for the data to continue to be stored for the conclusion or the performance of a contract.

Server log files

The website provider automatically collects and stores information that your browser automatically transmits to us in “server log files”. These are:

Browser type and browser version
Operating system used
Referrer URL
Host name of the accessing computer
Time and date of the server request
IP adress

These data will not be combined with data from other sources.

The basis for data processing is Art. 6 (1) (f) DSGVO, which allows the processing of data to fulfill a contract or for measures preliminary to a contract.

SSL or TLS encryption

For security reasons and to protect transmissions of personal data and other confidential contents (e.g., orders or requests for the controller), this website uses SSL and TLS encryptions. You may recognize encrypted connections by the character sequence “https://” and the lock symbol on the address bar.

Google Analytics

This website uses Google Analytics, a web analytics service. It is operated by Google Inc., 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA.

Google Analytics uses so-called “cookies”. These are text files that are stored on your computer and that allow an analysis of the use of the website by you. The information generated by the cookie about your use of this website is usually transmitted to a Google server in the USA and stored there.

Google Analytics cookies are stored based on Art. 6 (1) (f) DSGVO. The website operator has a legitimate interest in analyzing user behavior to optimize both its website and its advertising.

IP anonymization

We have activated the IP anonymization feature on this website. Your IP address will be shortened by Google within the European Union or other parties to the Agreement on the European Economic Area prior to transmission to the United States. Only in exceptional cases is the full IP address sent to a Google server in the US and shortened there. Google will use this information on behalf of the operator of this website to evaluate your use of the website, to compile reports on website activity, and to provide other services regarding website activity and Internet usage for the website operator. The IP address transmitted by your browser as part of Google Analytics will not be merged with any other data held by Google.

Browser plugin

You can prevent these cookies being stored by selecting the appropriate settings in your browser. However, we wish to point out that doing so may mean you will not be able to enjoy the full functionality of this website. You can also prevent the data generated by cookies about your use of the website (incl. your IP address) from being passed to Google, and the processing of these data by Google, by downloading and installing the browser plugin available at the following link: https://tools.google.com/dlpage/gaoptout?hl=en.

Objecting to the collection of data

You can prevent the collection of your data by Google Analytics by clicking on the following link. An opt-out cookie will be set to prevent your data from being collected on future visits to this site: Disable Google Analytics.

For more information about how Google Analytics handles user data, see Google’s privacy policy: https://support.google.com/analytics/answer/6004245?hl=en.

Outsourced data processing

We have entered into an agreement with Google for the outsourcing of our data processing and fully implement the strict requirements of the German data protection authorities when using Google Analytics.

Demographic data collection by Google Analytics

This website uses Google Analytics’ demographic features. This allows reports to be generated containing statements about the age, gender, and interests of site visitors. This data comes from interest-based advertising from Google and third-party visitor data. This collected data cannot be attributed to any specific individual person. You can disable this feature at any time by adjusting the ads settings in your Google account or you can forbid the collection of your data by Google Analytics as described in the section “Refusal of data collection”.

Google reCAPTCHA

We use “Google reCAPTCHA” (hereinafter “reCAPTCHA”) on our websites. This service is provided by Google Inc., 1600 Amphitheater Parkway, Mountain View, CA 94043, USA (“Google”).

reCAPTCHA is used to check whether the data entered on our website (such as on a contact form) has been entered by a human or by an automated program. To do this, reCAPTCHA analyzes the behavior of the website visitor based on various characteristics. This analysis starts automatically as soon as the website visitor enters the website. For the analysis, reCAPTCHA evaluates various information (e.g. IP address, how long the visitor has been on the website, or mouse movements made by the user). The data collected during the analysis will be forwarded to Google.

The reCAPTCHA analyses take place completely in the background. Website visitors are not advised that such an analysis is taking place.

Data processing is based on Art. 6 (1) (f) DSGVO. The website operator has a legitimate interest in protecting its site from abusive automated crawling and spam.

For more information about Google reCAPTCHA and Google’s privacy policy, please visit the following links: https://www.google.com/intl/de/policies/privacy/ and https://www.google.com/recaptcha/intro/android.html.

Google Maps

This site uses the Google Maps map service via an API. It is operated by Google Inc., 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA.

To use Google Maps, it is necessary to save your IP address. This information is generally transmitted to a Google server in the USA and stored there. The provider of this site has no influence on this data transfer.

The use of Google Maps is in the interest of making our website appealing and to facilitate the location of places specified by us on the website. This constitutes a justified interest pursuant to Art. 6 (1) (f) DSGVO.

Further information about handling user data, can be found in the data protection declaration of Google at https://www.google.de/intl/de/policies/privacy/.

Google Web Fonts

For uniform representation of fonts, this page uses web fonts provided by Google. When you open a page, your browser loads the required web fonts into your browser cache to display texts and fonts correctly.

For this purpose your browser has to establish a direct connection to Google servers. Google thus becomes aware that our web page was accessed via your IP address. The use of Google Web fonts is done in the interest of a uniform and attractive presentation of our website. This constitutes a justified interest pursuant to Art. 6 (1) (f) DSGVO.

If your browser does not support web fonts, a standard font is used by your computer.

Further information about handling user data, can be found at https://developers.google.com/fonts/faq and in Google’s privacy policy at https://www.google.com/policies/privacy/.

Duration of storage

The data is deleted as soon as it is no longer required for the purposes for which it was collected. In the case of collecting the data in order to make the website accessible to the visitor, they are deleted once the visit has ended.

In the case of storing the data in log files, this is the case after seven days at the latest. Further storage is possible. In this case the user’s IP addresses are either deleted or anonymised, so that it is no longer possible to allocate them to the visiting client.

Cookies

Some of our web pages use cookies. Cookies do not harm your computer and do not contain any viruses. Cookies help make our website more user-friendly, efficient, and secure. Cookies are small text files that are stored on your computer and saved by your browser.

Most of the cookies we use are so-called “session cookies.” They are automatically deleted after your visit. Other cookies remain in your device’s memory until you delete them. These cookies make it possible to recognize your browser when you next visit the site.

You can configure your browser to inform you about the use of cookies so that you can decide on a case-by-case basis whether to accept or reject a cookie. Alternatively, your browser can be configured to automatically accept cookies under certain conditions or to always reject them, or to automatically delete cookies when closing your browser. Disabling cookies may limit the functionality of this website.

Cookies which are necessary to allow electronic communications or to provide certain functions you wish to use (such as the shopping cart) are stored pursuant to Art. 6 paragraph 1, letter f of DSGVO. The website operator has a legitimate interest in the storage of cookies to ensure an optimized service provided free of technical errors. If other cookies (such as those used to analyze your surfing behavior) are also stored, they will be treated separately in this privacy policy.

Newsletter

If you would like to receive our newsletter, we require a valid email address as well as information that allows us to verify that you are the owner of the specified email address and that you agree to receive this newsletter. No additional data is collected or is only collected on a voluntary basis. We only use this data to send the requested information and do not pass it on to third parties.

We will, therefore, process any data you enter onto the contact form only with your consent per Art. 6 (1) (a) DSGVO. You can revoke consent to the storage of your data and email address as well as their use for sending the newsletter at any time, e.g. through the “unsubscribe” link in the newsletter. The data processed before we receive your request may still be legally processed.

The data provided when registering for the newsletter will be used to distribute the newsletter until you cancel your subscription when said data will be deleted. Data we have stored for other purposes (e.g. email addresses for the members area) remain unaffected.

Social Plugins

Our internet site uses social plugins (“plugins”) from different social networks. With the help of these plugins you can share contents or recommend products, for example. The plugins on our websites are deactivated as standard and therefore do not transmit any data. By clicking on the “Activate Social Media” button you can activate the plugins. Naturally, the plugins can be activated with a simple click as well.

If these plugins are activated, your browser creates a direct link with the servers of the relevant social networks as soon as they call up one of the websites in our internet presence. The contents of these plugins are transmitted directly to your browser and linked by this to the website.

By linking the plugins, the social network receives the information that you have called up via the corresponding page in our internet presence. If you are logged in to the social network, this can assign the visit to your account. If you interact with the plugins, for example, if you click the “Like” button on Facebook or leave a comment, the corresponding information is transmitted to the social network by your browser, where it is then stored.

Please consult the relevant networks and/or websites for details of the purpose and scope of the data collection and the further processing and use of the data by said social networks as well as their rights and setting options in this regard for the protection of your private sphere. You will find the relevant links below.

Even if you are not registered with the social networks, data can be sent to these networks by websites with active social plugins. A cookie with an identification key is set by an active plugin at every visit to the website. Since your browser automatically sends this cookie with every link to a network server, in principle it would be possible for the network to create a profile on which websites the user with this identification key has visited. And then it would also be absolutely possible to trace back this identification key later on to a person, via a subsequent registration with a social network, for example.

We use the following plugins on our websites:

Facebook
Instagram

If you do not want social networks to collect your data via active plugins, you can either deactivate the social plugins by simply clicking on our website or click on the function “Block cookies from third-party service providers” in your browser settings. Then your browser will not send any cookies to the server in the case of embedded contents of other providers. However, by enabling this setting it is possible that other cross-page functions will no longer operate, in addition to the deactivated plugins.

Facebook

We use plugins for the social network facebook.com, which is operated by Facebook Inc., 1601 S. California Ave, Palo Alto, CA 94304, USA (“Facebook”). You will find the link to the data protection declaration for Facebook here: Data protection declaration for Facebook.

Instagram

We use plugins for the social network instagram.com, which is operated by Instagram LLC, 1601 Willow Rd, Menlo Park CA 94025 USA (“Instagram”). You will find the link to the data protection declaration for Instagram here: Data protection declaration for Instagram.